5 Best Task Management Apps [2020 Review]

7 mins read
Task Management Apps

While many people swear by the pen and paper for organizing tasks, if you’re looking for digital options, there are several great task management apps to choose from, depending on what features you’re looking for. Task Management use cases include time tracking, visual task management, kanban view and analytics. At a minimum, task management apps should have the following basic features:

  • Add boards or projects
  • Add tasks, sub-tasks and recurring tasks
  • Set priority
  • Set reminders
  • Collaborate among team members
  • View status and progress
  • View analytics on progress
  • Ability to integrate across applications

What are the best task management apps?

There are numerous task management apps in the market, whether you’re a large enterprise, small business or an individual hoping to get your act together. If you find yourself overwhelmed doing the planning and tracking, a task management app can help. Task Management Software can increase productivity and help you deliver results fast. They can help you manage your tasks and team in one place through features such as Time tracking, Visualization, Analytics and Kanban View. The following task management apps have the basic features expected and much more!

1. Asana

Asana which means yoga pose, was founded by two former employees of Facebook, Dustin Moskovitz and Justin Rosenstein in 2008. They found that most of time was spent doing work about work and created Asana to fill that gap. It is a well designed app that is intuitive and easy to use.

Asana Task Management

Key Features

  • Standard features – Help you manage work using Kanban boards, lists and tasks
  • Timeline – This feature helps you to visualize dependencies among tasks and plan accordingly.
  • Rules – You can automate several of the manual tasks in task management such as assigning team members to a task or assigning a task to a project.
  • Integration – Asana integrates with 100+ applications, for example, with Slack, Outlook, Salesforce, Dropbox, etc., so it makes it really easy to work across applications.
  • Forms and templates – Using these features you can standardize and streamline work requests
  • Workload management – Helps you balance work and time between team members.
  • Calendar – This view for each project, to keep track of the deadlines in the project and a Portfolios feature that gives a high level overview of the projects that are in progress.

Plans and Pricing

Asana comes in Basic, Premium, Business and Enterprise flavors.

Asana Plans And Pricing

Pros & Cons

Pros
  • Free version supports 15 team members
  • Great design, easy to use and learn
  • Excels at task management with a rich features and integration
Cons
  • Does not have time tracking
  • Lacks advanced project management features

Platforms

Asana is available as a web based SaaS application and is also available for the iPhone and iPad and for Android devices:

2. Trello

Trello is another great task management app, which was launch in 2011 by Frog Creek Software, founded by Joel Spolsky. It spun out as a separate company in 2014, and was later sold to Atlassian in 2017. Trello is a kanban based project management app that has a lot of neat features.

Trello Task Management

Key Features

  • Standard features- Trello is based on kanban boards, the concept of which is similar to organizing sticky notes on a wall. It also has cards and lists
  • Upload files – Using this feature you can attach files to cards
  • Workflow automation – Trello’s Butler lets you automate your workflows using plain English
  • PowerUps – Using PowerUps, you have access to features such as the calendar view, map view, card repeater, voting and integrate and use your favorite apps within Trello.
  • Administration and Security – Using advanced administration and security features, you can set team level permissions, restrict team members by domain, restrict attachment types and set company wide permissions

Plans and Pricing

Trello has Free, Business Class and Enterprise pricing tiers. For the Standard, Team, Power-Ups, Automation, Administration and Security feature sets, the Free, Business Class and Enterprise customers have different levels of access.

Trello Plans And Pricing

Pros & Cons

Pros
  • Simple, intuitive design that’s easy to learn
  • Automated workflow management features
  • Excels at task management with a rich features and integration
Cons
  • No time tracking
  • There’s a limit on the upload limit
  • Lacks advanced project management features

Platforms

Trello is available as a web based SaaS application and is available for the iPhone, iPad and for Android devices:

3. Basecamp

Basecamp was started by the company 37Signals, which later rebranded as Basecamp. The first version of the product was launched in 2004 and the latest version of the software is Basecamp 3, which was launched in 2015. Basecamp was started by the creators of Ruby on Rails. Basecamp started with just 45 users and has grown to over 3.3 million users.

BaseCamp Task Management

Key Features

  • To-dos – Help you to create a list of to do items and track progress
  • Project Schedule – You can log important project dates here
  • Message board – Helps you share announcements with the team and pitch ideas
  • Real time group chat – Lets you chat with colleagues
  • Docs & Files – Allow you to upload and share files

Plans and Pricing

Basecamp business is priced at $99 for an annual membership and offers the following features.

Basecamp business

Basecamp personal is free but has fewer features and restrictions on some features.

Basecamp personal

Pros & Cons

Pros
  • Simple, intuitive design that’s easy to learn
  • Lower cost
Cons
  • Not very rich in features
  • Lacks advanced project management features

Platforms

Basecamp is available as a web based application and is downloadable for Windows and Mac users. It is also for the iPhone, iPad and for Android devices:

4. Monday.com

Monday.com is another popular task management software that is well designed and is flexible to use. The product was initially started as an internal tool by the company Wix.com and was later launched as a web and mobile app.

Monday.com task management

Key Features

  • Task Management – You can add boards and tasks and assign them to team members
  • Workflow automation – Using this feature you can automate several of the regular tasks that you manually do, for example assigning an owner when there’s a status change against a task
  • Workload management – This feature lets you see in real time the work load distribution among your team members
  • Timeline, Dashboard and Charts – These features give you a high level project overview, depending on the format you like to see the status
  • Time tracking and Collaboration – These features allow you to track your time and collaborate with your team
  • Integration with other tools – This feature allows for 50+ integrations of external tools into Monday.com

Plans and Pricing

Monday.com has the following tiered pricing and has more features allotted for increased pricing tiers.

Monday.com Pricing

Pros & Cons

Pros
  • Attractive user interface
  • Great visualization of project overview
  • Rich project management features
Cons
  • On the expensive side
  • Limited integration with apps

Platforms

Monday.com is available as a web based application and is downloadable for Windows and Mac users. Additionally, it is also available for the iPhone, iPad and for Android devices:

5. Todoist

Todoist is a well known task management app. It was started in 2007 and is great for individuals and small teams. It has a good design which is easy on the eyes and is available for offline use as well.

Todoist Task Management

Key Features

  • Task Management – You can add projects, sections and sub tasks and mark projects as favorites. The product allows you to prioritize your tasks through color coding.
  • Collaboration – Through shared projects, you can collaborate with your team. You can assign tasks to your team members, and get notified when your team members complete a task or comment on a task.
  • Progress – Todoist has a neat gamification feature where you get points for each task you complete and you can set and view your karma level. You can also view your progress over time in color coded graphs. You can also view your completed tasks in the completed tasks section.
  • Integration – Todoist integrates with a host of applications across several categories, so you will find a way to work with your favorite applications.

Plans and Pricing

Todoist has the following pricing tiers with limited functionality for lower priced tiers.

Todoist Pricing

Pros & Cons

Pros
  • Neat visual interface
  • Offline use
  • Cool Collaboration and Productivity tracking features
Cons
  • Limited features for free users

Platforms

Todoist is available as a web based application and Chrome extension and is downloadable for Windows and Mac users. Additionally, it is also available for the iPhone, iPad and for Android devices:

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